Archive
What is Archiving?
Archive completed or old notes to keep your workspace clean while preserving content for future reference. Hidden storage that maintains organization.
Quick Start
Archive a note:
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Right-click note → Archive Note
View archived notes:
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My Notes
└── 📦 Archive (5)
└── [Your archived notes]
Unarchive a note:
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Right-click archived note → Unarchive Note
What is Archiving?
Archiving moves notes to a special .archive/ folder:
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Notes/
├── 2024/
│ └── 10-October/
│ └── active-notes.md
└── .archive/ ← Hidden folder
└── 2024/
└── 10-October/
└── archived-notes.md
Benefits:
- Keeps active workspace clean
- Preserves note content
- Maintains folder structure
- Easy to browse and restore
Archive Section
View archived notes in the sidebar:
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My Notes
📌 Pinned Notes
📁 Recent Notes
📦 Archive (12)
├── 2024/
│ ├── 01-January/ (5 notes)
│ ├── 02-February/ (3 notes)
│ └── 10-October/ (4 notes)
📁 2024
└── 10-October/
└── [Active notes]
Archive maintains hierarchy:
- Year folders
- Month folders
- Custom folders (if any)
Archiving Notes
Single Note Archive
Right-click any note:
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Open Note
Move to Folder
Rename Note
Duplicate Note
Delete Note
Pin Note
───────────────
Archive Note ← Click here
Confirmation:
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Archive "meeting-notes.md"?
This will move the note to the archive.
You can restore it later if needed.
[Cancel] [Archive]
Bulk Archive
Archive multiple notes at once:
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1. Enter select mode
2. Select notes to archive
3. Click "Bulk Archive" button
4. Confirm
Confirmation shows all files:
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Archive 5 selected notes?
Files to archive:
- 2024-01-15.md
- old-meeting.md
- completed-task.md
- project-notes.md
- research-done.md
[Cancel] [Archive]
What Happens
When you archive a note:
- File is moved to
.archive/folder - Folder structure preserved (same year/month/custom path)
- Removed from main view (no longer in active notes)
- Appears in Archive section (still accessible)
- Links updated (if other notes link to it)
Browsing Archive
Archive Tree
The Archive section mirrors your main notes structure:
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📦 Archive (12)
├── Projects/
│ └── Completed/
│ └── project-alpha.md
├── 2024/
│ ├── 01-January/
│ │ ├── 2024-01-05.md
│ │ └── 2024-01-15.md
│ └── 02-February/
│ └── sprint-1.md
└── 2023/
└── 12-December/
└── yearly-review.md
Navigate just like active notes:
- Expand/collapse folders
- Click to open notes
- Right-click for actions
Opening Archived Notes
Click any archived note to open it:
- Opens in editor (read/write)
- Can edit content
- Can link to it
- Can search it
Archived ≠ Read-only
Unarchiving Notes
Restore to Active Notes
Right-click archived note:
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Open Note
Move to Folder
Rename Note
Duplicate Note
Delete Note
───────────────
Unarchive Note ← Click here
Result:
- Note moved back to original location
- Appears in active notes
- Removed from Archive section
Bulk Unarchive
Can’t bulk unarchive directly (yet), but you can:
- Use bulk move from archive
- Move archived notes to active folders
Use Cases
Completed Projects
Archive project notes when done:
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Project Alpha completed!
Archive:
- project-alpha-spec.md
- project-alpha-tasks.md
- project-alpha-retrospective.md
Result:
- Active notes stay focused on current work
- Completed projects preserved for reference
Old Daily Notes
Archive last quarter’s daily notes:
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End of Q3:
Bulk archive:
- All July daily notes
- All August daily notes
- All September daily notes
Result:
- Recent daily notes easy to find
- Old notes preserved but hidden
Inactive References
Archive references you rarely use:
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Archive:
- old-api-docs.md (superseded)
- deprecated-guide.md
- legacy-system-notes.md
Result:
- Current docs easier to find
- Historical docs still available
End of Sprint
Archive sprint notes:
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Sprint 5 complete!
Archive:
- sprint-5-planning.md
- sprint-5-daily.md
- sprint-5-retrospective.md
Keep active view focused on current sprint.
Completed Tasks
Archive finished task notes:
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Archive:
- bug-123-fixed.md
- feature-auth-shipped.md
- refactor-database-done.md
Archive Strategies
Time-Based Archiving
Archive by date:
Quarterly:
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Every 3 months:
- Archive notes from 2+ quarters ago
- Keep current and last quarter active
Yearly:
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New year:
- Archive all previous year's notes
- Fresh start with current year
Project-Based Archiving
Archive by project lifecycle:
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Project lifecycle:
1. Planning → Active notes
2. Execution → Active notes
3. Completed → Archive all
4. Maintained → Keep key docs active
Tag-Based Archiving
Archive using tag filters:
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1. Filter by tag:#completed
2. Select all completed notes
3. Bulk archive
Or:
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1. Filter by tag:#old
2. Review notes
3. Archive what's truly old
Manual Review
Periodic manual review:
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Monthly review:
1. Browse all notes
2. Archive what you haven't touched
3. Unarchive if you need it later
Archive Organization
Folder Structure
Archive preserves your organization:
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Active:
Notes/2024/10-October/meeting.md
Archived:
Notes/.archive/2024/10-October/meeting.md
Same path, just moved to .archive/ folder!
Custom Folders
Custom folders also preserved:
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Active:
Notes/Projects/Alpha/spec.md
Archived:
Notes/.archive/Projects/Alpha/spec.md
Searching Archive
Archive notes appear in search:
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Command: Noted: Search Notes
Query: authentication
Results include:
📄 Active notes with "authentication"
📦 Archived notes with "authentication"
Archive notes are marked with 📦 icon in results.
Best Practices
- Archive Regularly: Don’t let old notes clutter active workspace
- Review Before Archiving: Make sure you want to archive
- Don’t Archive References: Keep frequently-accessed notes active
- Use Bulk Operations: Archive many notes at once efficiently
- Don’t Delete: Archive instead of delete (preserves content)
Archive vs. Delete
When to Archive
- Completed work (preserve for reference)
- Old daily notes (historical record)
- Inactive projects (might need later)
- Superseded docs (version history)
When to Delete
- Truly useless notes
- Accidental duplicates
- Test/scratch notes
- Sensitive info to remove
General rule: Archive by default, delete only when certain.
Archive Maintenance
Review Archive
Periodically review what’s archived:
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1. Browse Archive section
2. Check if anything needs unarchiving
3. Delete truly useless notes
4. Organize if needed
Archive Statistics
See archive size:
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Command: Noted: Show Statistics
Total notes: 150
Active notes: 100
Archived notes: 50
Cleanup Archive
If archive gets too large:
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Options:
1. Delete very old notes
2. Export archive to external storage
3. Keep archive, it's not in the way
Tips & Tricks
Archive Tag
Before archiving, add tag:
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# Meeting Notes
Content here...
#archived #2024-Q3
Makes it easy to find archived notes by tag later.
Archive Index
Create an archive index note:
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# Archive Index
## Q3 2024
- [[sprint-5]]
- [[sprint-6]]
- [[sprint-7]]
## Completed Projects
- [[project-alpha]]
- [[project-beta]]
Pin this in active notes for easy archive access.
Quick Archive Access
Keyboard shortcut for archive:
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File > Preferences > Keyboard Shortcuts
Search: "Noted: Archive Note"
Assign: Cmd+Shift+A (or your choice)
Archive Backup
Back up your archive:
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# Archive is in .archive/ folder
cd Notes/.archive
tar -czf archive-backup-2024-10.tar.gz .
Or commit to version control.
Archive Export
Export archived notes:
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Command: Noted: Export Notes
Options:
- Export active notes only
- Export archived notes only
- Export all notes
Troubleshooting
Can’t Find Archived Note
Check:
- Archive section is expanded
- Year/month folders are expanded
- Note was actually archived (check main folders too)
Use search to find:
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Search: filename
Shows if in active or archived notes.
Archive Section Empty
Possible reasons:
- No notes have been archived yet
- Archive folder was deleted/moved
- Extension needs refresh
Try:
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Command: Noted: Refresh
Unarchive Not Working
Verify:
- Note is actually in archive
- Right-clicking the note (not folder)
- Have permissions to move file
Archive Count Wrong
If count doesn’t match:
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Command: Noted: Refresh
Rebuilds archive index.
Technical Details
Archive Location
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{notesFolder}/.archive/
The dot prefix (.archive) typically hides the folder in file explorers.
Folder Structure
Archive mirrors active structure:
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.archive/
├── {year}/
│ └── {month}/
│ └── notes
└── {custom-folders}/
└── notes
File Operations
Archive is just a move:
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From: Notes/2024/10-October/note.md
To: Notes/.archive/2024/10-October/note.md
Can be undone with Undo command!
Related Features
- Bulk Operations - Bulk archive notes
- Undo/Redo - Undo archive operations
- Search - Search archived notes
- Export - Export archived notes
Keep your workspace clean and organized! 📦